Warehouse inspection workspace

Purchase Orders

Look up Items and manage Purchase Orders

◉ OFFICIAL ONLINE DATABASE⚙ Admin access

EST

—

Select or scan a product

NO ITEM SELECTED

Item number

—

Brand

—

Product family

—

Description

—

Pack / Size

—

Case photo

Click to manage

▧

Click to select a photo

Gallery or upload a new image

Recent inspections

Most recent searches

Time	Item	Brand	Description	Status

Global Search · Catalog query

Combine conditions to view and edit matching Items. This mode never creates or changes a PO.

Choose any combination of filters

Filter by existing valuesChoose a filter or enter a description to search. Use Edit on a result to change its fields.

Brand Product type Product family Pack / Size Case photo EST Description fieldDescription contains

Item numbers · one per lineSix-digit Item numbers also match numeric suffixes. Item searches use the complete catalog and ignore the filters above.

Choose a filter or enter a description to search products. Results appear only after you set a search condition.

Matching products

Select all results0 selected

Select Edit for one Item, or Edit all results to unlock the result table and Save all to apply your changes. Administrator changes update the official catalog reference, not physical verification history.

							Select		Actions

From Picture

Read third-party / crossdock invoices. Source identifiers are kept independently of the SAP catalog. Review before creating a draft.

Read page sends that photo to OpenAI for automatic extraction using the configured API account. Photos remain temporarily in this window; saved drafts keep the reviewed text and page references, not the original photos. Closing preserves this import in this tab; clearing or reloading removes it.

PO No. / invoice referenceCustomer

Source	Item No.	Description	Brand	Family	Pack	Size	EST	Actions

I reviewed all lines against the invoice and corrected ambiguous text. EST values are references awaiting administrator review.

Import PO

Import a PO or Sales Order using the same SAP / SIPI template

PO No. Customer Exported invoice / spreadsheet

Select a file to preview the rows before creating the PO. Nothing is saved until you confirm.

Import overview

Item Number column Description column (optional)

Source fields / brand for new items

Brand if missing in the file (optional)

Only unmatched Items use these source values. Review the detected columns. Missing fields remain blank; quantities, weights and prices are not imported.

Brand (optional)Class / Type (optional)Family (optional)Pack / Size (optional)Additional size column (optional)EST (optional)Alternative EST references (optional)Notes (optional)

Source row	Item	Source description	Catalog description	EST reference	Status	Catalog actions

All Item numbers and source lines are kept. Catalog matches use catalog data. Unknown Items use available source product fields and are labeled Not in catalog. Only the administrator can choose to add them to the catalog. Quantities and weights are loaded later from the SAP delivery.

Order workflow

Create drafts using Import PO, Delivery First or From Picture at the top of Purchase Orders. Select a saved customer and review the product and EST values. Drafts remain pending administrator approval.

Inspected contains approved POs ready for delivery upload. Once a delivery is loaded, the PO moves to Deliveries. Open it to view deliveries, download originals or export the summary. Approval publishes the selected EST values; physical verification is a separate action.

The badge beside each stage title counts all orders in that stage. The top search displays separate results with Draft, Inspected or Deliveries labels without filtering the stage lists. Use the eye before a stage title to collapse or expand it. Collapsed stages remain as small title cards above the open stages. On desktop, open columns share the available width; phones keep stacked rows. Visibility is saved in this browser. Drag a column grip to reorder columns or drag a column edge to resize. The grip also supports left/right arrow keys.

Product identification

Use the Item number, description, brand, Pack / Size, notes and photos to identify a product. Published delivery ESTs come from the approved PO version.

Review priority

High, Medium and Low priorities guide the administrator's review. Internal rules determine the priority; the interface does not display their underlying records.

Stable EST

The administrator can manage stable-reference rules for products and brands.

Brand references

Brand notes belong to the brand. Product notes belong to the individual Item.

Administrator entry

Only the administrator can record an observed EST or approve an order. Selecting an EST and recording an observation are separate actions.

Connection and access

Sign in to use the official online database. Interrupted sends remain pending on this device until confirmed by the server. Catalog and customer changes require administrator access.

Deliveries and export

Keep the original SAP file. The summary uses its quantities and weights and the approved PO's EST values. Resolve ambiguous matches explicitly. Downloading a summary does not issue a certificate.

Record EST

Administrator EST entry

ADMINISTRATOR

No Items queued

Select	Item	Brand / Description	EST	Action

Search history (consultations only)

Previous searches

Date / Time	Item	Brand	Description	Status

Aesthetics

Color theme and workspace layout

Slate Executive

Choose your color theme and how Purchase Order stages are arranged.

Color theme

Import Products

Add new catalog Items, compare existing records and approve every change

— Items

Product imports affect the catalog, not POs or physical EST verification. Only the administrator can import or modify catalog products. Import a PO in Import Order → Import PO.

Item Number *Enter the Item No. to check the official catalog. Product type * Brand * Product family Description * Pack / Size EST reference

Choose a method to prepare an import.

Import Review

Choose an action for each Item before committing changes

No products staged for review.

Item	Brand	Description	Pack / Size	EST	Comparison	Changes	Decision
Import a product or spreadsheet to preview changes.

0 selected

Security

Personal sign-in method and two-step verification

Current account

Sign-in uses your password first. Once required for your account, a code delivered to your verified email is mandatory before data access. An authenticator factor is a separate, stronger verification for sensitive administration.

Checking email verification policy…

Authenticator app (TOTP)

Checking your verification factors…

After activation, the account will require TOTP for data access. Register a backup factor on a separate device; Supabase does not provide standard recovery codes.

Trusted devices

New devices require administrator approval. Approval remains valid until the device is revoked. Sessions expire after 12 hours maximum or 12 hours of inactivity. Sensitive actions may require a recent authenticator code. Never approve a shared browser.

Loading your devices…

Device	Authorized	Last used	Expires	Status	Actions

This list belongs only to your account. Network changes do not identify a device. If both a session and its device credential are stolen together, this protection cannot guarantee detection. Revoking a device also closes its linked sessions; signing out all sessions revokes every trusted device.

Pending sends for this account

Authenticator verification

Verify your email to finish signing in

Application account

Purchase Orders

Case photo

Recent inspections

From Picture

Import PO

Import overview

Order workflow

Product identification

Review priority

Stable EST

Brand references

Administrator entry

Connection and access

Deliveries and export

Product Change History

Record EST

Previous searches

Brand directory

Aesthetics

Import Products

Import Review

Official online database

Statistics

Resources & Limits

Data Retention

Historical aggregates

Security

Authenticator app (TOTP)

Trusted devices

Inspection Data Hub

Purchase Orders

Case photo

Recent inspections

Order workflow

Product identification

Review priority

Stable EST

Brand references

Administrator entry

Connection and access

Deliveries and export

Product Change History

Record EST

Previous searches

Brand directory

Aesthetics

Import Products

Import Review

Official online database

Statistics

Resources & Limits

Data Retention

Historical aggregates

Security

Authenticator app (TOTP)

Trusted devices